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Dissertations & DMin Projects: Step #4: Drafts

A comprehensive, step-by-step guide to researching, writing, and digitally submitting PhD dissertations at Claremont School of Theology.

Draft Process, Forms, & Deadlines

The ordered steps in which drafts are approved closely mirror those found in the proposal stage. The approval process is:

  1. Students obtain regular feedback from their respective advisor(s) on portions and chapters of their dissertations.
  2. Upon completion of an entire draft, students send that draft to the entire committee for their approval and ensure that all necessary signatures on the relevant draft approval form are obtained. Below, please find links to these forms by program.
  3. Depending on the specific program and draft, once all committee members have signed off on a draft, it may need to be emailed, together with the scanned and signed approval form, to the Thesis Secretary (TS). See below for indications about which drafts and forms should be sent to the Thesis Secretary, and which need not be sent. Within two weeks of receipt, the Thesis Secretary will respond and let students know what steps are needed for Thesis Secretary approval (e.g., a consultation, editorial corrections, etc.). When these steps are completed, the Thesis Secretary will sign the draft approval form. Essentially, the Thesis Secretary requires a draft that is free of any kind of plagiarism, is accurate in form and style, and has a relatively small number of obvious errors. The Thesis Secretary does not edit or proofread dissertations (students are ultimately responsible for that) but does provide evaluations.

Degree Draft Due Send to TS? Form
PhD Practical Theology 1st November 1 No 1st Draft Approval
PhD Practical Theology 2nd January 15 Yes 2nd Draft Approval
PhD Religion 1st January 15 Yes 1st Draft Approval
DMin 1st December 1 No 1st Draft Approval
DMin 2nd February 15 Yes 2nd Draft Approval

Obtaining Publisher Permissions

Claremont School of Theology students should be mindful of copyright restrictions on material used in their dissertations. It is highly recommended that students keep a complete listing of any copyrighted materials you are using or quoting. Though it may be more work up front, you will be glad to have this list later. If you are using commercial / copyrighted material and/or publishing with a commercial distributor, you may have to procure the right to use these

Pay specific attention to your use of:

  • Long quotations
  • Reproduced publications
  • Unpublished materials
  • Poetry
  • Dialogue from a play, screenplay, broadcast, or novel
  • Music
  • Graphic or Pictorial Works
  • Computer Software
  • Sources located on the Internet

Tools like Zotero and EndNote are excellent tools to assist in keeping a complete list. 


Portions of this information were taken from the University of Michigan's Copyright office.
You may visit them online at http://www.lib.umich.edu/copright/